Clifton, NJ Family Church October 17th Clifton Council Meeting Minutes

Council Nominations (30 minutes) - Discussion of number of council members - Etsuko concerned that there are not normally enough nominations. And the council searches for replacements. That search ends up determining who gets elected to the council. - Etsuko expressing concern about council representing demographics (geographic, gender, age) - Pastor Crescentia expressed main focus of council on financial / building matters - Dohi expressed council supporting Pastor (financial / building) as well as constructive feedback - Etsuko also concerned that voting cuts some people out despite a desire to contribute - Doris said the election process should be realistic about what they would be doing. It is mostly financial / real estate. - Doris mentioned that we don’t actively hear concerns of members. - Conclusion: Let’s collect nominations and see what we get as a first step. - Action: Dohi will modify council nomination announcement: - Accepting nominations through 10/8 - Need council members with building/financial knowledge

Discussion of Building (1 hr) - Window Repair: Due to the costly estimates we have received so far ($8,000 - $41,000), we are going to look for more estimates. Dorreen & Etsuko will reach out to contacts who might have knowledge of window repair. Pastor Crescentia will task a ministry team member with scheduling more quotes. - gutter & downspout: Mitchell will pass estimate to Pastor Crescentia. Mitchell will schedule it. - closet repair ceiling: Mitchell will pass estimate to Pastor Crescentia. Mitchell will schedule it. - Walkthrough: Approved to go ahead and schedule it. estimated cost of $500-$600. - bricks: on hold - Action: - Ask community if they have any knowledge of window repair.

- Ask community to donate for building fund to help pay for upcoming expenses.

General Financial Matters (20 minutes) - Tithing is down this month - Thought is that this is due to CheonBo contributions and other donation drives. - Will take a wait and see attitude for now.

- Open Council Meeting (15 minutes) - Date: November 15 (so that we have the October financial report) - Location: At the tail end of the Sunday D3 Community Gathering. This will help with attendance as well while still allowing people to leave if they have no interest. - Try to keep it to 15-20 minutes. No ministry reporting. Financial report & ask for input.

- Reopening of the In-Person services - Pastor asks for opinion on when we could. She expressed that this is an integral part of ministry, while needing to respect health concerns. - possible Saturday services - possible early Sunday Service (before national service) - indicates that effort would be large - Dohi suggested outside is better, but inside is ok if: - social distancing - temperature check for everyone - maybe survey about contact before allowing entry to building - We will wait and see how this coming saturday service goes. - Half of council thought it was imporant to try and meet in person before national services stop.

Action Items: - Council nominations: - Dohi: Modify Council Nomination Announcement - Building - Mitchell: follow up with Pastor Crescentia on gutter and closet ceiling repair - Dohi: Create Text for fundraiser - Dohi: Create Text for community input on window repair - Kaneko & Doreen: Reach out to contacts for help with window repair quote - Financial: Wait and see - Open Council meeting: Nov 15 - Dohi: Create Financial Report - Next Council Meeting: Nov 8